Documentation

For some of our customers it may be desirable or necessary to receive certain types of documentation. Here we give an overview of the possibilities.

Mandatory safety documentation

The European REACH regulation obliges suppliers of hazardous substances in certain cases to provide a safety data sheet. In addition, this regulation specifies how this SDS should look like and what it must contain. On request, we provide this documentation in the following cases:

  • The applicant is a customer of ours and is located within the EU AND
  • The applicant is a professional user * AND
  • The product has been supplied by us to the applicant within the last ten years AND
  • The product concerned falls under the REACH legislation as a dangerous substance

* This usually means that a customer must have a Chamber of Commerce number known to us (for customers in the Netherlands) or a VAT number (for customers elsewhere in the EU).

After the application, it is checked whether the provision of a SDS is legally required. The SDS is then provided after it has been thoroughly checked by us to ensure that it is still up to date. For that reason, a SDS may not always be provided immediately, although we strive to do so.

In those cases we provide the SDS free of charge and in the Dutch language, as required by law.

Non-mandatory safety documentation

Some customers would also like to receive a SDS in those cases where there is no obligation to do so. For example, for the preparation of the safety assessment of cosmetics, or because a quality system requires this. If the customer is a professional user, they can order an ‘SDS not required’. This is a document in the format of an SDS, with as much relevant information as we have entered. This service is not free, check ‘Current prices’ below for the costs.

In addition, people may wish to receive the safety documentation in a language other than Dutch. This translation is also not free, check ‘Current prices’ below for the costs.

Non-professional customers request documentation from time to time. Due to cost, time and some other aspects, we, as a rule, have chosen not to honour this; it would greatly increase our costs, necessitating a substantial price increase.

Documentation for cosmetics

For the production of cosmetics it is necessary to have a safety assessment carried out by a cosmetic chemist. This and the other parts of the product identification file indicate which requirements the raw materials to be used must meet. You must prove this by means of documentation. The type of documentation depends on what your cosmetic chemist thinks is necessary, so we recommend that you discuss this first.

We can provide product documentation for most of our cosmetic raw materials and fragrance compounds. We cannot provide it for all substances! Request this before your first order.

1Doc

We provide most of the information as a ‘1Doc’. This is a document that contains all product information known to us that is not in the SDS and that is not batch specific. This can be technical data, allergens, purity, IFRA data, composition, etc. Some 1Docs consist of two lines, others of several sheets. This differs because the information our suppliers provide us are not the same for every product. 1Docs are written in English and are provided to professional users only. This service is not free, check ‘Current prices’ below for the costs. It does not matter how extensive or simple a 1Doc is, we charge a standard price.

CoA

For production it is usually necessary to be able to prove per delivered batch that certain values correspond with the 1Doc, or with the information in the product information file. For this we can supply a CoA. Some CoAs consist of two lines, others of several sheets. This differs because the information our suppliers provide us are not the same for every product. CoAs are written in English and are provided to professional users only. This service is not free, check ‘Current prices’ below for the costs. It doesn’t matter how extensive a CoA is, we charge a standard price.

Custom documentation

A 1Doc and a CoA are based on the information that our suppliers provide us. In some cases more information is needed. Consider determining a peroxide count or a GC analysis. We can sometimes have this made for you, we charge you the additional costs.

Current prices

The indicated prices are the current, and exclude VAT. They can always change.

Creating and updating documentation takes a lot of time and money. As a specialist in small quantities, these costs are relatively high compared to the turnover of a product. Furthermore, only a very small number of our customers (less than a half percent) use our documentation. For that reason, we have to charge a portion of the costs for creating, updating and providing documentation.

Creating documentation takes time. The lead time can therefore be long, in some cases even several months, keep that in mind!

Finally: it may be that after receipt of the documentation it appears that our product or a particular batch is not suitable for you. Because the costs for making the documentation have already been made, we cannot reimburse it. As a rule, we can also not always take back any purchased products.

  • SDS in Dutch, where required by REACH regulation – Free
  • SDS in Dutch, where this is NOT mandatory according to the REACH regulation – € 30,00
  • Translation of the SDS into a language other than Dutch – from € 120,00 – this differs per language
  • 1Doc in English – € 30,00
  • CoA in English – € 12,00
  • Custom documentation – from € 100,00 – depending on the provisions
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