Documentation
For some of our customers it may be desirable or necessary to receive certain types of documentation. Here we provide an overview of the possibilities.
Mandatory safety documentation
The European REACH regulation requires suppliers of hazardous substances to provide a safety data sheet in certain cases. In addition, this regulation indicates how this SDS must be classified and what it must contain.
For all raw materials that we sell, such a document is available in Dutch and English on this page.
Other documentation
We only provide other documentation to professional users within the EU.
Professional here basically means that this customer must have a Chamber of Commerce number known to us (for customers in the Netherlands) or a VAT number (for customers elsewhere in the EU).
We do not provide other documentation for free, we ask for a contribution towards the cost price. The reason we do this is because only a very small part of our customers need this documentation, while the costs of creating it are considerable. We do not think it is fair to pass on these costs in our prices to our other customers. Many other suppliers only have professional customers, who all want to receive documentation. In that case, it is of course fine to pass on the costs to all customers and not to charge for the documentation separately.
For the same reason, other documentation is not made in advance; we only make documentation after it has been ordered, or revise an old version. This means that the delivery time for documentation can be long.
Documentation for cosmetics
For the production of cosmetics, it is necessary to have a safety assessment made by a cosmetic chemist. This and the other parts of the product file state which requirements the raw materials to be used must meet. You must prove this by means of documentation. Which one that is depends on what your cosmetic chemist considers necessary, so we recommend that you discuss this with her first.
For most of our cosmetic raw materials and fragrances we can provide product documentation. There are a few exceptions, so please request this information before your first order.
1Doc
We provide most information in the form of a 1Doc. This is a collective document containing all product information known to us that is not in the VIB and that is not batch specific. This can include technical data, allergens, purity, IFRA data, composition, etc. Some 1Docs consist of two lines, others of multiple sheets. This varies because the information that our suppliers provide us is not the same for every product. 1Docs are written in English. This service is not free, see the bottom under ‘Current prices’ for the costs. It does not matter how extensive a 1Doc is, we charge a standard price per 1Doc.
CoA
For production, it is usually necessary to be able to prove per delivered batch that certain values ??correspond with the 1Doc, or with the information in the product file. We can provide a CoA for this. Some CoAs consist of two lines, others of multiple sheets. This differs because the information that our suppliers provide us is not the same for every product. CoAs are written in English. This service is not free, see the bottom under ‘Current prices’ for the costs. It does not matter how extensive a CoA is, we charge a standard price.
A CoA is made per batch, so you may have to order it again per purchase! When ordering, please provide the batch number for which you want a CoA.
Custom documentation
A 1Doc and a CoA are based on the information that our suppliers provide us. In some cases, more information is required. Think of determining a peroxide count or a GC analysis. We can sometimes have this made for you, we will charge the costs for this.
Current prices
The prices indicated are the current ones, excluding VAT. They can always be adjusted.
It is possible that after receiving the documentation it appears that our product or a certain batch is not suitable for you. Because the costs for creating the documentation have already been incurred, we cannot refund them. We also cannot take back any purchased products as a rule.
- SDS in Dutch or English – Free for professional customers
- Translation of the SDS in German or French – € 25,00
- Translation of the VIB in a language other than the above – starting from € 150,00 – this varies per language
- 1Doc in English – € 25,00
- CoA in English – € 10,00
- Custom documentation – from € 100,00 – depending
on the request